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The E-zekiel Technology Blog

E-zekiel Technology Blog

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E-zekiel Technology Blog

Beware of Insert Key

Friday, September 21, 2007 View Comments Comments (0)
Don't you hate when this happens?  You're typing along in, say, a Word document when a little slip of the finger causes you to overwrite the words you were trying to edit.  That's because you just pressed the Insert key, which is typically the default mode on a PC, and now you're in overwrite mode.  So the words and punctuation you'd usually be able to insert are now writing over what was already there.  The solution is simple:  press the Insert key again, and you're back in Insert mode.
 

Email Spell Check Shortcut

Friday, September 14, 2007 View Comments Comments (0)
Proofreading is a necessary, yet time-consuming, task. Our haste in writing emails can easily lead to the most common reason to proofread - spelling errors.

So why not let the computer help? For Windows users, try F7. When you're typing in an email program like Outlook, just hit the F7 key to spell check before you send. Mac users will notice spell check happens automatically when they mistype a word by seeing a dashed red underline. A quick right click (or control click) on the word will show you possible corrections.
 

Save Early and Often

Tuesday, September 11, 2007 View Comments Comments (0)
If you're editing your website on a computer that's not easily accessible by others, you should consider checking the "Keep Me Logged In" box on the login screen. Otherwise, you will want to remember to save early and often to avoid losing your work. That's because when the "Keep Me Logged In" box is not checked, your editing session will automatically end after 20 minutes of inactivity to keep your website content safe. Each time you save, navigate to a new page or switch managers the application extends your session by another 20 minutes.
 

Toggling between programs

Friday, September 07, 2007 View Comments Comments (0)
Today's computers are loaded with programs that keep us working efficiently, connect us to the world, and let us enjoy a little entertainment all at the same time.  So when you've got your email, your web browser, your music player and your latest presentation in the works, what's the quickest way to move from one program to another?  Well, it begins with the most fun-sounding word in all of computer-land:  toggle.
 
To toggle from one program to another, simply press Alt + Tab (that's for PC users; Mac users press Cmd + Tab).  Your computer screen will display a box showing all the programs and files you have open.  While keeping the Alt key pressed down, you press the Tab key to move from one program to the next until you reach the one you want.  Release the Alt key, and that's the program that comes up.
 

How to Find What You're Looking For

Friday, August 31, 2007 View Comments Comments (0)
With all the bells and whistles of Internet communication, sometimes it’s easy to overlook the simplest tricks of computer technology.  But here’s a good one to keep in mind.

If you're looking for a word or phrase on a web page, try typing Ctrl + F (Cmd + F for Mac users) simultaneously on your keyboard. A Find window (or bar near the bottom of your screen) will appear where you can search for anything on the web page. You can also use this same trick to search through a file while using any other application on your computer.
 

The Purpose of the Coordinators Tab

Tuesday, August 28, 2007 View Comments Comments (0)
If you subscribe to a package which contains the People Manager (Silver and above), you've probably noticed that many of the managers in your Control Panel have a Coordinators tab.  That's a tab that can be used to give certain people in your People Manager the ability to manage just that one part of your website.
 
Let's say you have a volunteer who is a member of your organization and is willing to manage an area of the site such as the Event Manager.  As long as you have this person listed in the People Manager and have an email address for them on the Contacts tab of their record, you can choose them on the Coordinators tab of the Event Manager.  Once that's done, they will be able to log in and manage only the Event Manager.  So now you've got a way to let them assist you in maintaining a part of your site – without having to turn over full access to the entire site.
 

Changing a Bullet Symbol

Friday, August 24, 2007 View Comments Comments (0)
When creating a bulleted list on your web page, you can change the default bullet properties by completing the following steps:
  • In the Editor, insert your cursor where the bulleted list will be.
  • Select the "Insert/Remove Bulleted List" icon in the toolbar.
  • Position your cursor on the bullet and right-click your mouse.
  • Choose "Bulleted List Properties".
  • In the dialog box, click on the "Type" down arrow.
  • Make your selection from the dropdown menu.
  • Click OK.

Tips to Reduce Eye Strain

Friday, August 17, 2007 View Comments Comments (0)
Eye strain can be a real problem if you use your computer constantly – and can even lead to burning and irritation of the eyes, headaches and blurred vision.  For serious issues with your vision, please consult your doctor.  For tips to take care of your vision while using your computer, keep the following in mind:  
  • Lighting - The light in the room should be softer (less bright) than your computer display.
  • Glare - Position your computer display to avoid glare from lights or windows.
  • Eye Position - The top of your computer display should be level with your eyes (when your sitting in your chair).
  • Arm Position - Your keyboard and wrists should be parallel to the floor.
  • Clean - Clean your computer display screen regularly to remove dust.
  • Break - Take a break away from your computer display about every 2 hours.
 

Clearing Content Clutter

Tuesday, August 14, 2007 View Comments Comments (0)
One of the benefits of creating a website is that you can get very creative – adding graphics, animation, music, or anything else you can think of and get access to.  But please remember: a little can go a long way.

Unless all these bells and whistles are managed very carefully, the result can be so distracting that visitors can't find what they're looking for (or, worse, don't even want to look).

Before placing a "perfect song" on your site or plugging in one more piece of clip-art in that extra bit of white space, consider the tips below:
  • Use high-quality web graphics in place of clip-art. There are many free graphics resources on the web which you can use for a more professional look.
  • Use flash and animations sparingly. These can be very distracting.
  • Use background music sparingly. Provide a way for the viewer to quickly and easily turn it off if desired, and make sure you have the proper legal rights to use it.
  • To draw attention to text, use tables with colored backgrounds in place of scrolling marquees.
If it is an absolute necessity to use any of the above, limit the use to no more than 1 on a page.
 

Limiting the Length of Your Pages

Tuesday, August 07, 2007 View Comments Comments (0)
When preparing content, you'd be wise to give as much thought to how your visitor will view it as you do what you want to say.

More is not always better when it comes to your page's content, and longer doesn't mean stronger when it comes to your page's length.  In fact, as you pile content on top of content, you might not even realize how lengthy your page is becoming.

To avoid overwhelming your site visitors, break large amounts of text into small sections, using headings for each section that tell what content is within.  That way the site visitor has the option to read from top to bottom – or to scroll quickly, getting a sense of the content, before focusing in on pertinent information.

You can also break large amounts of text into separate pages.  As an E-zekiel customer, you have an unlimited number of pages available to you, so why limit yourself to only a few?

To make your pages easy to read, while retaining visitor interest, keep these other tips in mind as well:
  • Along with headings, use bullets, lists, and short sentences to help improve "scanability".
  • Use hyperlinks and anchors when long pages are necessary (like on an FAQ page).
Remember, people don't read web pages like they do print pages, so don't copy and paste from print materials without editing the content for "scanability" on the web.